| Managing the BRCC
Reaffirmation Process |
DATE |
General |
Compliance Audit |
QEP |
October 2006 |
Reaffirmation Team is appointed |
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December 2006 |
Reaffirmation Team attends
SACS Annual Conference |
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2007 |
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January 2007 |
Convocation – Report
to BRCC faculty & Staff |
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January 2007 |
SACS
Command
Center is set up in Magnolia 120 |
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January 26, 2007 |
SACS Leadership Team prepares
for SACS Orientation |
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January 29, 2007 |
SACS Leadership Team attends
SACS Orientation |
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Jan 30, 2007 |
Co-Chairs meet with SACS
Liaison |
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Feb 2, 2007 |
Co-Chairs meet to draft
timeline and assign responsibilities |
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Feb 8, 2007 |
Reaffirmation Team debriefs
on SACS Conference Workshops; Reaffirmation binders distributed
to Team |
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Feb 12, 2007 |
Co-Chairs meet with Liaison & Assistant
to Liaison |
Draft timeline and assignment
of Compliance Audit (CAC) responsibilities to Reaffirmation Team |
Draft timeline and present
overview of QEP to QEP Co-Chairs; Binders prepared; QEP Committee
named |
February 2007 |
Reaffirmation Team meets
to go over timeline and responsibilities (subcommittees); Strategic
Plan, IR data, Quality Enhancement, and previous SACS report are
made available to R Team;
Editors are selected; Co-Chairs report to Executive
Cabinet and to other stakeholders (ongoing);
Web site is designed |
First meetings of CAC;
subcommittees formed and assigned core requirements, comprehensive
standards, & federal requirements (Compliance Principles);
template for reporting previous SACS report, &
access to library archives is provided; CAC begins review of Compliance
Principles àidentifies location of necessary documentation
and connects
principles to Strategic Plan; Department Chairs are provided Faculty
Form and begin recording faculty information for credentialing
Minutes of all Committee Meetings are submitted
to SACS co-chairs
CAC will meet 4th Thursday t
hrough April |
QEP Co-chairs provide orientation
for BRCC community at campus-wide meeting with LUMINA grant committee;
Brainstorming of QEP ideas directed by Strategic
Plan, Quality Improvement data,
and Institutional Effectiveness data
Training for Focus Group Facilitators t
hrough LUMINA
Campus-wide forums to get ideas from stakeholders;
Stakeholders complete survey in person or on web |
March 2007 |
Subcommittee members are
notified. |
Co-Chairs meet with subcommittee
to 1) explain the Compliance Certification process(p.12), 2) explain
the Core Requirements and Comprehensive Standards that your committee
is responsible for, 3) make an initial determination of what information
and data must be assembled to document compliance, 4) explain the
t
hree alternatives we will use to judge the extent of compliance
(compliance, partial compliance, and non-compliance){p. 13}, 5)
begin an inventory of available records, documents, databases,
policy manuals, curriculum, documentation, assessment records,
committee minutes, board of trustee minutes, planning documents,
reports to external audiences, case studies, and other sources
of information relevant to assessing compliance (p.15, Appendix
D, p. 53), and 6) identify and document gaps where evidence is
insufficient.
Minutes should be taken of all meetings using
the standard BRCC form.
Subcommittee members should record their findings
on the Documentation Worksheet.
Copies of minutes and worksheets should be provided
to the SACS Leadership Team.
March 22 QEP/COC joint informational meeting |
March 13 – QEP co-chairs
meet with QEP committee for orientation and training
Continue to work with LUMINA committee to get input
from stakeholders, and schedule (26 – 30) focus groups with
students, faculty, staff, and community stakeholders
March 23 – Survey students at Spring Fling |
April 2007 |
Dr. Cheryl Cardell- Visit
to BRCC planned for May 2 and 3.
Completion of Web Site and SACS email set up.
COC and QEP Committee members notified of information
to present to Dr. Cardell during the May consultation |
Continue inventory of documentation
and identification of gaps
April 26, 2007 Evey Dubois presents workshop on
editing documents for COC and QEP Co-Chairs; information on Dr.
Cardell’s visit presented to Co-Chairs |
Topics narrowed down to
broad areas (3 – 5)
Broad areas submitted to forums for comments
Voting on QEP topics and topic identified no later
than May 4, 2007 |
May 2007 |
May 2 & 3
– Dr. Cheryl Cardell’s consultation visit to BRCC.
Plans made to hire an editor to write final document
and a consultant to do a compliance audit. |
CAC continues; Reaffirmation
Co-Chairs review documentation needs and gather resources for CAC;
Faculty credentialing for current faculty is completed;
new faculty information is completed at hiring |
Topic chosen
Final comments and concerns from college wide
community
Initial design of QEP ; Goals determined (proposed,
revised, simplified, re-revised) |
Summer 2007 |
Attend SACS workshop in
Louisville, KT July 22 – 25 with QEP C0-Chair |
Reaffirmation Co-Chairs
continue to review documentation needs and gather resources; documentation
is made available on Web |
June/July 2007 - QEP design
continues
Literature Review of Best Practices is conducted
Rationale/overview statement constructed
Subcommittees established; goals for each are
set
(Program Design, Resources or Academic Support,
Professional Development, Program Implementation, Assessment);
recruit other faculty as needed |
August 2007 |
Co-Chairs work throughout
the summer; Review data gathered by subcommittees and work on filling
the gaps. Evaluate the evidence. |
CAC begins meeting at least
every other week; Faculty;
CAC begins to frame responses;
Surveys are prepared as needed and distributed
to faculty, staff, and students |
Revisit Timeline /re-establish
priorities
Initial outline of resource needs for QEP (facilities,
faculty, software, surveys, consultants, professional development,
assessment…) |
September 2007 |
Templates are provided
for writing CAC; Substantive Changes are submitted to SACS |
Surveys are analyzed; CAC
continues to frame responses |
Sept – January activities
depend on the design of the QEP….Will staff need to be hired? Will
student surveys need to be conducted? |
October 2007 |
Editing begins
Co-Chairs conduct on-site review visit; then debrief
CAC and QEP Teams |
Editor begins writing |
continued |
November 2007 |
SACS Consultant meets with
stakeholders
Review and revision of necessary documents |
CAC meets weekly
Debriefs on SACS consultant visit; identifies
priorities to strengthen documentation
Initial reports of subcommittees are submitted
Update policies and procedures documents and revise
any other documents |
continued |
December 2007 |
Completed documents catalogued
and linked for SACS and public access;
Necessary changes in policies and procedures are
made after review by the impacted stakeholders (committees)
Reaffirmation Team attends annual SACS meeting |
CAC weekly meetings
Update on Policies and Procedures is completed
Conversion of documents to PDF
Focus on areas of concern |
Subcommittees begin drafting
segments for QEP documentation |
January 2008 |
Necessary revisions to
documents continue to be made; continue to link documents to web
site |
CAC weekly meetings;
Focus on areas of concern
Final report on faculty credentials is submitted
to CAC
Draft of Compliance Audit is distributed to CAC
Review draft narratives of comprehensive standards
for gaps in coverage and documentation |
Subcommittee drafts completed |
February 2008 |
Co-Chairs and Editors revise
narratives, collate documentation, format final report for online,
CD Rom, and hardcopy use. |
Focus on areas of concern
Review draft narratives of comprehensive standards
for gaps in coverage and documentation |
Reaffirmation Co-Chairs
and Editors assist QEP Co-Chairs with compiling materials and draft
full QEP report
Committee reviews full QEP |
March 15, 2008 |
|
Final submission of CAC
made March 1. |
Planning to implement QEP |
April 2008 |
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Continue |
May 12 – 15, 2008
May 16, 2008 |
Off-Site Committee Review
How to receive Off-Site Report |
Receipt of report of Off-Site
Committee |
Plans made for promoting
QEP with faculty and preparing all for On-Site Review visit
QEP lead evaluator selected |
Summer 2008
TBA |
Prepare for On-Site Review
Focused Report and QEP due 6 weeks before On-Site
visit |
Preparation of Focused
Report |
June13 – QEP lead
Evaluator due
Promotion of QEP in preparation of On-Site visit |
August 2008 |
Questions for On-Site Review
Committee and proposed itinerary |
|
QEP and supporting documents
due 4 – 6 weeks in advance of On-Site Review |
September - October 2008 TBA |
On-Site Committee Review |
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TBA |
Response to On-Site Review
Report due in 5 months |
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November 2008 |
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December 2008 |
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January 2009 |
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February 2009 |
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March 2009 |
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April 2009 |
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May 2009 |
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June 22 – 25 2009 |
COC Review |
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July 10, 2009 |
Action Letters |
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