Financial Aid Eligibility Print E-mail


Satisfactory Academic Progress

All students who receive federal or state financial aid must be enrolled in a program leading to a degree, an eligible non-degree program, or an eligible certificate program. Students must meet federal and institutional standards for academic progress in order to establish and retain aid eligibility. Students receiving athletic or other university administered awards must also meet the satisfactory academic progress standards that have been established by the awarding entity.

Academic progress for federal and state financial aid programs is based on three measures: Cumulative Grade Point Average, Pace of Progression based on credit hours completed compared to attempted, and a Maximum Timeframe for degree completion. While the Satisfactory Academic Progress Policy is a minimum requirement to maintain financial aid eligibility, students are encouraged to work closely with academic advisors and college personnel to achieve their educational goals. Good financial planning includes selecting meaningful coursework, completing all registered classes with satisfactory grades, and seeking your degree in a timely manner.

See attachments below for updated Satisfactory Academic Progress Policy

Determining Financial Need

When applying for federal student aid, the information is provided on the Free Application for Federal Student Aid (FAFSA) is used in a formula, established by the U.S. Congress, that calculates an Expected Family Contribution (EFC). The EFC is used in an equation to determine financial need.

Cost of attendance
-Expected Family Contribution
-Other Financial Assistance
=Financial Need

Repeated Coursework

Effective July 1, 2011, there is a rule change regarding federal financial aid and payment of repeated coursework. If you have taken and passed a course (with a grade of D or higher), federal financial aid will now only pay for you to repeat this course one time. Should you decide to repeat a course for a second (or more) time, federal financial aid will not cover the cost of that course.

If you are currently enrolled in a repeated course for the second time, and you passed the course the first time you enrolled in it, your financial aid may be revised. You should consider dropping the course and adding another course you have not taken before.


Verification is a federally mandated review process. The Student Financial Aid Office is required to obtain and compare information submitted on tax documents, the verification form and the FAFSA.

Students selected for verification must complete the Baton Rouge Community College  verification form and submit all required documents. Verification can be a lengthy process, therefore we strongly recommend that students and their families submit the form and all requested documents as soon as they are requested. Students should check their LOLA account OFTEN for missing requirements.

Any differences between information entered on the verification form or other requested documents and the FAFSA will result in a new determination of financial need. This new determination of financial need may alter the student's financial aid eligibility.

Students who will be completing verification for the 2014-2015 academic year should submit copies of 2013 federal tax transcript when available.

Aid Adjustments

Your financial aid award will be adjusted for the following reasons:

  • Enrollment status is verified on the last day of the drop/add period for each semester. If you drop or add classes by this date, your Pell Grant/TOPS/GO Grant awards will be adjusted accordingly.
  • Professors report non-attendance for any classes. Your aid, including student loans, will be adjusted if you do not attend any one of your classes (assuming the credit hours adjustment actually changes your aid eligibility).
  • Receiving Pell Grant or Loans at two different colleges during the same academic year, which exceeds the total maximum limit for that year.
  • Any aid may be adjusted, if you totally withdraw before the federal deadline to withdraw and you may have to repay the aid you did not earn. See more detailed information under "Return of Funds and Repayment".
  • Direct Student loans and/or other student financial aid awards may be adjusted to prevent over award situations due to the receipt of either a fee discount, tuition aid, outside scholarship, change in residency classification, or similar assistance.
  • Direct Student Loans will also be be adjusted or cancelled based on a check of half-time status at the beginning of the loan period.


Please be advised that the BRCC SAP policy and appeal forms have been updated and revised, effective Fall 2014.  Both documents are available here to review, download, or print.

FileDescriptionFile size
Download this file (SAP Policy Effective Fall 2014.pdf)SAP Policy Effective Fall 2014.pdf 139 Kb
Download this file (SAP Appeal Form Rev Fall 14.pdf)SAP Appeal Form Rev Fall 14.pdf 345 Kb