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Academic Appeals

An Academic Appeal may be initiated by the student for academic issues that may include: final grade change, retroactive withdrawal request, first-time academic suspension, and other academic issues. This does not include Student Grievances. Academic Appeals are governed by Policy Number 1.4340, Academic Appeal

Final Course Grade Appeal

A student may appeal a grade in a course once a final grade has been posted.

Appeals must be initiated within 30 business days of the awarding of the final grade for all academic appeals, except in the case of extenuating circumstances that could not have been known within the designated petition period or as deemed appropriate by the Division Dean(s) of the course(s) in question. 

Please note that the grounds for an appeal of a final course grade are as follows. The student feels that:

Grades may not be appealed on the grounds that the student feels:

Steps in the final grade appeal process
Step One: The student communicates with the faculty member who issued the grade within 30 business days of the final posting of the grade. The faculty member reviews the grading policy with the student and makes sure the grade was correctly calculated, responding in writing to the student within 10 business days of the student's appeal. If no satisfactory resolution is reached, the student may proceed to a further appeal found in step two.

Step Two: The student submits the grade appeal form, explaining why the grade is being challenged and attaching supporting documentation, within 10 business days of the faculty member's decision. Incomplete appeals or appeals submitted without documentation will be denied. 

Step Three: The department chair over the course in which the grade is being challenged reviews the student's grade appeal form, discusses the grade with the faculty member, and, if deemed necessary by the department chair, the student. The department chair issues a decision in writing to the student within 15 business days of the faculty member's decision.

Step Four: A student who wishes to appeal the department chair's decision may do so in writing to the appropriate division dean within 10 business days of the department chair's decision.

Step Five: The dean investigates the student's claim and renders a decision in writing to the student within 15 business days of the student's appeal to the dean.

Step Six: A student who wishes to appeal the dean's decision may do so by submitting a written request to the Appeals Officer through the Office of the Vice Chancellor Academic and Student Affairs (VCASA) within 10 business days of the dean's decision. The appeal will be heard through an Academic Appeals Committee. No final grade appeals will be considered by the Appeals Committee until all previous steps have been conducted. The student is expected to attend the Academic Appeals Committee hearing in person or via teleconference.

Step Seven: A student who wishes to appeal the decision of the Academic Appeals Committee may do so, in writing, to the Appeals Officer through the Office of the Vice Chancellor of Academic and Student Affairs (VCASA) within 10 business days of the decision of the Academic Appeals Committee. No appeals will be considered by the VCASA until all previous steps have been conducted. The VCASA will review the appeal and render a decision, which is final.

Retroactive Withdrawal and First-Time Academic Suspension Appeals

Appropriate conditions for appeals are typically acts beyond the reasonable control of the student.

Examples of appropriate conditions for appeals:

Examples of unacceptable conditions for appeals:

Steps in the appeals process for retroactive withdrawals and first-time suspensions
Step One: The student completes the online appeal form for retroactive withdrawals and first-time suspensions. Incomplete appeals or appeals submitted without supporting documentation will be denied. 

Step Two: The appeal will be heard through an Academic Appeals Committee. The student is expected to attend the Academic Appeals Committee hearing in person or via teleconference.

Step Three: A student who wishes to appeal the decision of the Academic Appeals Committee may do so, in writing, to the Appeals Officer through the Office of the Vice Chancellor of Academic and Student Affairs (VCASA) within 10 business days of the decision of the Academic Appeals Committee. No appeals will be considered by the VCASA until all previous steps have been conducted. The VCASA will review the appeal and render a decision, which is final. 

 

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